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Purchase Process

Best way to send product specifications to China suppliers

Enviar especificaciones de producto a proveedores en China

When placing an order with a china supplier, sending product specifications is essential. They are one of the key elements to ensure the success of the project. Sometimes the product specifications, themselves are lengthy and the files are quite big. What are the best ways to send product specifications to China suppliers?

Chinese internet

The Chinese internet is restricted and there are limitations to what one can access. For various reasons (some political), a number of online services and social networking sites have been banned. One of the more noteworthy site is facebook but there are many others used in our business such as Dropbox or WeTransfer.

Product specifications for China suppliers

The product specifications are necessary for the buyer to explain to the supplier its requirements in terms of quality. It is one of the fundamental aspects to avoid quality issues during production. They should be clearly explained; the more details the better.

Way to send product specifications to China suppliers

Complete product specifications involve assorted files of text and pictures. Sending them via email is not the most reliable means. The best way and most secure is to use online booking platforms however; they are only offered by third party inspection companies, factories do not offer such a service.

As an alternative, documents can be shared via the cloud, particularly a Chinese cloud, as most of the others are blocked. The most recommended is

And you: how do you send your product specifications to China suppliers?


AQF Coordination team

We coordinate the inspection for the clients with the suppliers and the inspectors all over the Asia. We work in team as we believe it is more efficient. With the Quality Control Blog we tell stories that reflect some of the events from our daily activity. We believe that by sharing our experience we help the importers in sourcing better and safer. More about us.

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2 responses to “Best way to send product specifications to China suppliers”

  1. Ellen says:

    Seems like this site could be useful when other file transfer sites are blocked. But, can you only access it if you have a China mobile phone number?

    • mm Claire Piccinno says:

      @Ellen: you need a China mobile number however it is fairly easy and only useful to activate your account. You can ask for the help of your supplier or QC partner in China.

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